St Martins TRA

We ask everyone who attends our meetings to commit to the following code of conduct:

1. It is a condition that members at all times conduct themselves in a reasonable manner at meetings or in premises used by the TRA. Members must allow others to speak without interruption, unless considered polite or appropriate to do so, or other unsuitable behaviour. Members should be sensitive to the needs of those who may not be used to speaking in public or whose first language is not English.
2. Members shall conduct themselves in a manner that will not cause offence to others or bring the TRA into disrepute. Harassment, bullying, intimidation, or discriminatory behaviour will not be tolerated and will be grounds for suspension of individual members.
3. Members must never personalise issues, and should be willing to recognise that everybody is entitled to express their point of view without overly preventing progress of discussion.
4.  Voters should always be prepared to accept the majority decision and not take such a decision as any form of personal slight or criticism.
5. Members cannot receive any payment from the TRA other than for bona fide expenses agreed by the TRA and approved in advance. Expense claims must be submitted to the Treasurer at the earliest convenience.
6. Members must never use their position to seek preferential treatment for themselves, their family or relatives. Nor should they use their position to be treated more or less favourably when requesting services from the Landlords or other organisations.
7. Members must declare any conflict of interest which includes; Personal, financial or material interest. The group will decide whether they should; not speak on the matter, abstain from voting or leave the meeting.
8. Committee members must not divulge any TRA or other business discussed that is treated as confidential to other persons or organisations.
9. Correspondence sent on behalf of the TRA must be agreed by the group, with the Secretary or Chairperson or allocated TRA member logging correspondence.
10. Statements to the media or other organisations made on behalf of the TRA should be consulted and made by the Chairperson or allocated TRA members with the prior approval of the TRA. The Chairperson and committee members have the right to warn the member(s) of their behaviour if considered inappropriate to the TRA Codes of Conduct. If they persist they will be suspended until further notice. Any serious breach of the Constitution or Code of Conduct may result in member(s), following a majority vote of the Committee, being asked to resign and if appropriate, termination of membership.
11. Any resident who feels that they have not been treated fairly and equally by the TRA can raise this with the TRA and the Chairperson or Secretary will respond within twenty-eight (28) days.
12. Any complaints received about the conduct of the TRA or individual members will be taken to the TRA group who will respond through the Secretary within twenty-eight (28) days. The Committee will only deal with complaints that relate to the activities of the TRA and its members in relation to the Constitution and Code of Conduct. TRA members will not deal with neighbour or inter-personal disputes in the area.
13. All members are expected to act in a non-political manner when conducting TRA business.
14. This policy will be reviewed at least every two years.